Team Sheet
One page with every vendor's day-of contact, arrival, departure, meals, and who has to talk to whom. It goes in the kit and to every person on it.
Nothing saved yet. It saves as you type, on this phone only.
One point of contact per provider, on one page, before your phones go dark. Tap a role, fill the card, and the sheet builds itself. Then it goes to every person on it, along with the run of show.
Don't assume your team will find each other on their own. A good coordinator will, but you send this anyway. Establish clear communication, and establish it early.
1The day
2The team
Tap a role to add a card. One name per provider, the person who will actually be there. Cards fold to one line when you are done with them.
3Our side
The one number the team calls, and who is doing what on the day. The two of you will be pulled in too many directions, trust me.