Plan B Card | Wedding 101 Tools

WeatherOpen

Rain is the first thing that comes to mind, and it is not the only thing. Wind, heat, cold, and bugs all count. Decide the flip now, on a dry day.

Which parts are outdoors

Backup space for each

If the ceremony moves inside, it goes to If cocktail hour moves inside, it goes to If dinner moves inside, it goes to If dancing moves inside, it goes to If photos moves inside, it goes to

The shape of the flip

A separate room Room flip with a longer cocktail hour Ceremony at the dinner tables A tent

Tent

No tent On hold Booked

The tent company's release deadline From their contract, typed here as a date and time. It is a contract term, so it is never guessed.

Decided: every outdoor part has a backup space, and the flip has a shape

The call

Who makes the call By when My suggestion: the morning before. The trigger: chance of rain, in percent The trigger: a low of, in degrees

Decided: one person makes the weather call, by a set time, on a trigger you picked

Decided: the tent is decided (none, on hold, or booked) and its release deadline is on this page

Supplies

Check what you will have on hand

What the timeline does if it rains One line the Run of Show can show as the alternate.

DelaysOpen

People call delays the nature of the beast. A well planned agenda prevents most of them, and this section handles the rest before they happen.

If photos run 20 minutes long

The MC opens the room and dinner starts on time The two of you enter after the first course The toasts move to after dinner

Decided: if photos run long, everyone knows what happens

If the wedding party is late, the ceremony starts at

Decided: the ceremony start rule is set and the officiant knows it

If a vendor is late or missing

The backup contact. If you filled in the Team Sheet, copy the point person from there.

Backup contact Their cell

Decided: a backup contact exists for a missing vendor

HealthOpen

Rare, and it happens. Somebody carries the kit, somebody knows where the hospital is, and nobody has to look anything up.

Who carries the kit The sober driver or the ride plan Nearest hospital or urgent care Drive time from the venue

Guests with known needs Private. This stays on this phone and prints only on your copy. The allergy list to hand the caterer

Decided: the kit, the hospital, and the ride plan have names on them

Life happensOpen

One person who can sign, pay, and decide if the two of you cannot, and where the three things that cannot be replaced are kept.

Who can sign, pay, and decide Their cell Where the license lives Where the rings live Where the cash envelopes live

If all else fails One line.

Decided: someone can sign, pay, and decide if you cannot, and they know it

Send-offOpen

The venue approves the send-off, or there is no send-off. Ask before you buy anything.

The send-off

Venue approval

Not asked yet Asked, waiting Approved in writing

Sparklers are on the Massachusetts fireworks list (M.G.L. c.148 s.39): no selling, possessing, or using them without the state license and permits, even ones bought in another state. Ask the venue before you plan on them.

Decided: the venue approved the send-off, in writing